Now that the popularity of PDF format is increasing more and more words to PDF converters are hitting the online market. However seeking out the best one happens to be a tedious task. In the same version, it became possible to insert metadata in the form of key-value pairs, each of which can be associated with some part of the document, for example, a separate image or with the entire document. These are important innovations from the point of view of archival storage, and they are supported by the format to this day. With the Word to PDF option, you can find the best options now.
All this can be avoided by adopting the practice of creating documents directly in digital form and with multi-channel capabilities. Not only does such a practice respond to the drastic increase in possible distribution channels, but it also allows the preservation of those data whose constant loss through the use of obsolete practices is simply no longer something that companies can afford.
The demand for intelligent documents is very high, precisely because of their nature. The possibility thanks to the data contained in these documents, to safely skip the steps, facilitating the processing of the workflow and knowing exactly, for example, what to print and how to do it, which attachments join a shipment and in what quantity and so on is an advantage whose importance is visible to all.
Interactive content with unlimited access
Assuming that the times in which the documents were global have now passed, today they are containers of information, tools capable of generating processes such as data searches, making transactions, storing archiving rules and control codes to optimize shipments. Metadata from different sources, multimedia information, hyperlinks, graphic elements and more are added to documents originally created solely for printing, turning them into something that can be sent through any channel and that is capable of interacting with other processes.
Intelligent documents are also designed to be universally accessible to anyone, regardless of any sensorial deficiencies: for example, automatic reflows and alterations in the size of the characters cancel the difficulties of the visually impaired.
In this context, the PDF / UA (Universal Accessibility) format plays a decisive role. Become an ISO standard in summer 2012, the PDF / UA format greatly simplifies the creation of intelligent documents: based on Html5 code, it is designed to be easily read by any type of electronic device, while remaining convertible into a classic PDF or printable.
HTML5 is currently the most intelligent document creation and display language, regardless of size or output channel. It is possible to change between very different formats for example from A4 to a smartphone to extract single data or parts of data, embed almost anything by adding value to the text of the documents.
At this point, you might think that you need to update yourself quickly and in style. Instead, it may be more convenient to start with the much-vaunted small step tactic. The success of the project is not linked to its size, but to its success: starting on the right footing can tomorrow transform that small step into a much greater advantage, with its own documents that are authentic data carriers.